Student Conduct System

Overview of Student Conduct

The University of Illinois residence halls have specific rules and regulations, as well as general guidelines of good citizenship and responsible behavior. Students should understand that by virtue of enrollment, all students enter into a formal agreement with the University of Illinois that they will abide by the institution's rules and regulations and will observe standards expected of students.

Living in a University Housing residence hall provides the opportunity to learn first-hand about citizenship, and helps students to develop an understanding of and appreciation for life in a democratic society. In order to accomplish this, an atmosphere of civility, cooperation, respect, and open communication is necessary between and among student residents and staff. All residents are expected to:

  1. Abide by all hall and University regulations.
  2. Show respect and sensitivity for the needs of others.
  3. Support open communication that enhances the residence hall living-learning atmosphere.
  4. Provide positive empathy and support for the enforcement of rules and regulations.
  5. Help to sustain community pride and develop a sense of respect for the physical facilities of the hall.

The primary publication outlining University regulations is the Code on Campus Affairs and Handbook of Policies and Regulations Applying to all Students (referred to as the Code). Students may obtain a copy of the Code at the Turner Student Services Building, 610 E. John Street, Champaign, or at the Office of Admissions and Records, 901 W. Illinois Street, Urbana. The Code may also be found online.

Administrative Room/Suite Change

Residents may be subject to an administrative room/suite change or contract termination for significant threats to persons or property, including but not limited to: assault/battery; setting a fire; tampering with fire safety equipment; use of fireworks; propelling or discarding items from residence hall windows; the manufacture, use, or distribution of a controlled substance; or continued disruptive behavior. The Code outlines additional actions and penalties. An administrative room change is NOT judicially based and, as such, may be imposed as separate action from an official hearing with a hearing body. An administrative room change or contract cancellation may take place in addition to a hearing.

Although every effort will be made to oblige student preferences, full authority is reserved by the University to assign (and/or reassign) space in accordance with determinations made by the University. The student agrees to accept any accommodations the University assigns.

In addition to the terms of the contract, students are subject to the regulations in the Code and may be required to move into another space or to leave the residence halls pursuant to sanctions imposed under the University disciplinary system.

The University reserves the right to terminate the contract by written notice if a student fails to comply with any of the terms and conditions of the contract and all other University Undergraduate or Graduate residence hall rules and regulations.

Noncompliance

The Code provides that any student failing to comply with, or providing false information to, a staff member (desk clerk, resident advisor, resident director, graduate assistant, complex director or area coordinator, University Police, etc.) or an agent of the University acting in the performance of her/his duties will be referred to a disciplinary hearing officer.

Judicial Process

It is important to remember that the faculty are ultimately responsible for the campus discipline system. The discipline system is designed to protect the rights and property of the University and of all persons within the University community. The mission of the University and Residential Life (Housing) disciplinary system is to hold students responsible for their behavior within the living/learning community. This is done by applying appropriate disciplinary sanctions and assigning educational conditions to these sanctions.

Staff or residents may initiate the judicial process in the University residence halls when an Incident Report (IR) form is completed documenting a possible violation of policy. Incident Reports are submitted to the resident director (RD) or complex director (CD) of the building in which the incident occurs, or may be submitted through a web form. The RD/CD reviews the report and determines if the matter can be settled in the hall or should be referred for more formal action. Students meeting with the RD/(CD will have the opportunity to admit the charge(s) and sign a Case Disposition form agreeing to certain sanctions and conditions.

Students may also deny the charge(s) and allow the RD/CD to decide responsibility for a violation. If the RD/CD determines responsibility, a sanction and any conditions will be assigned. This action may be appealed to the area coordinator (AC).

If more formal action is appropriate, there are three possible hearing bodies:

  1. The Residence Hall Judicial Commission (RHJC) is a hearing board made up of student “justices” who reside in University residence halls.
  2. A University of Illinois Hearing Officer is an administrator empowered by the Faculty Senate to hear cases and decide responsibility and sanctions on behalf of the University.
  3. The Senate Sub-Committee on Undergraduate Student Conduct is the highest hearing body for undergraduate students and is made up of faculty and student members.

Due Process Rights

Any student facing disciplinary action is entitled to the following procedures:

  • The right to be notified in writing of charges* and to attend a meeting with an RD/CD or another hearing body. [The student may be required to contact the hearing body within a specified time period to answer to the charge(s).]
  • The right to present information and witnesses relevant to the charges against him/her.
  • The right to examine the Incident Report before admitting any charges or prior to a formal board hearing.
  • The right to appeal the sanction or finding if the student has not signed a Case Disposition form (see Appeal Process).

*Note: This process may be adjusted during the final exam period to facilitate adjudication before students leave for the semester break or summer.

Judicial Sanctions

There are two levels of sanctioning at the University of Illinois: University Residence Hall sanctions and University sanctions.

University Residence Hall Sanctions

Residence Hall Reprimand: Imposed as a written warning noting the behavior was unacceptable. RH Reprimand is designed for those who knowingly violate or the violation has more significant community impact.

Residence Hall Censure: Imposed as a written warning noting the behavior was unacceptable. RH Censure is designed for those who have significant or repetitious violations of policy which call into question an individual’s ability to remain in a specific community.

Residence Hall Probation: Imposed for a specified time period, for up to as long as the student resides in University Housing. During probation, individuals are expected to maintain model behavior. Violating Residence Hall probation may result in housing relocation or contract termination. Probation will include two or more of the conditions specified below.

Read about Residence Hall Sanctions (pdf)

University-Level Sanctions

The Senate Sub-Committee on Undergraduate Student Conduct, a University Hearing Officer, and the Residence Hall Judicial Commission (RHJC) can issue University-level sanctions. All University sanctions may also include conditions.

  1. University Reprimand. A University Reprimand indicates that the student’s behavior is inappropriate for a member of this academic community. A University Reprimand is maintained in the student’s disciplinary file for one year and would serve as a basis for further sanctioning should subsequent violations occur. If there are no further violations within that one year period, the file is destroyed. A University Reprimand will not occur on the academic transcript.
  2. University Censure. A University Censure in an official communication that a student’s behavior is inappropriate for a member of the University community. A University Censure is maintained in the student’s disciplinary file until the student graduates and would serve as a basis for further sanctioning should subsequent violations occur. A University Censure will not occur on the academic transcript.
  3. Conduct Probation. Conduct Probation is a strong communication that a student is no longer in good disciplinary standing with the University community. Any subsequent violations of the Student Code will be evaluated in the context of the student’s probationary status. Conduct Probation is maintained in the office for seven years and is copied to the Dean of the Student’s College and to the Recorder for a notation on the transcript. The notation remains until either the end of the probationary period or graduation unless a petition for early removal is approved. Conduct probation shall be terminated automatically upon graduation.
  4. Suspension. Suspension shall be imposed upon a student when the hearing body determines that the student's relationship with the University must be suspended from the University for a definite period of time. Suspension may only be imposed by the appropriate Subcommittee or the Senate Committee. A student who is suspended until the termination of a given academic term may not be required to petition the appropriate Subcommittee on Student Conduct for readmission at the end of the period of suspension. However, it will be the responsibility of the student to make proper application to the Office of Admissions and Records for academic readmission to the University. A copy of the notice will be forwarded to the Dean of the Student’s College and to the Recorder for a notation on the transcript. Suspension records are maintained indefinitely. Any suspension imposed shall be recorded on the student's transcript during the suspension period and until the student matriculates for the following academic term. Should a student remain out of the University during an academic term following a suspension, he/she must apply for readmission as would a student who had withdrawn from the University. At the end of a suspension period, the student is placed on Conduct Probation until graduation, unless aggravating or mitigating circumstances warrant a different sanction.
  5. Dismissal. Dismissal shall be imposed upon a student when the hearing body determines that the student's relationship with the University must be terminated. Dismissal may only be imposed by the appropriate Subcommittee or the Senate Committee. When dismissal is imposed upon a student, he/she may petition the original hearing body for readmission to the University after the specified time. A copy of the notice will be forwarded to the Dean of the Student’s College and to the Recorder for a notation on the transcript. Dismissal records are maintained indefinitely. Dismissal shall be noted on the student's transcript until such time as the student is readmitted to the University or successfully petitions for the removal of the notation. Permission for readmission by the Subcommittee does not abrogate the right of any dean or director to deny readmission on the basis of scholarship. At such time as a student is readmitted to the University, the student is placed on Conduct Probation until graduation, unless aggravating or mitigating circumstances warrant a different sanction.

Appeals

Students have the right to appeal an outcome if, and only if, one of the following applies to their case:

  1. There is lack of due process.
  2. Severity of sanction is inconsistent with the philosophy of the judicial system.
  3. There is new substantial evidence in the case.

A student may not appeal simply because he/she does not like the sanction imposed; the appeal must meet one of the criteria listed above. The appeal form is available from a resident director/complex director or area coordinator. ALL APPEALS MUST BE SUBMITTED IN WRITING AND MADE WITHIN A SPECIFIED TIME FRAME. CHECK THE SANCTION LETTER FOR MORE INFORMATION.

Note: If a student agrees to the charges and the sanction and signs a case disposition form, the student waives his/her right to appeal.