Student Conduct System

Overview

The University of Illinois residence halls have specific rules and regulations, as well as general guidelines of good citizenship and responsible behavior. Students should understand that by virtue of enrollment, all students enter into a formal agreement with the University of Illinois that they will abide by the institution's rules and regulations and will observe standards expected of students.

Living in a University Housing residence hall provides the opportunity to learn first-­‐ hand about citizenship, and helps students to develop an understanding of and appreciation for life in a democratic society. In order to accomplish this, an atmosphere of civility, cooperation, respect, and open communication is necessary between and among student residents and staff. All residents are expected to:

  • Abide by all hall and University regulations.
  • Show respect and sensitivity for the needs of others.
  • Support open communication that enhances the residence hall living-­‐ learning atmosphere.
  • Provide positive empathy and support for the enforcement of rules and regulations.
  • Help to sustain community pride and develop a sense of respect for the physical facilities of the hall.

The primary publication outlining University regulations is the Student Code. Students may obtain a copy of the Code at the Turner Student Services Building, 610 E. John St., Champaign, or online.

The Conduct Process

It is important to remember that the faculty are ultimately responsible for the campus conduct system. The conduct system is designed to protect the rights and property of the University and of all persons within the University community. The mission of the University Housing conduct process is to hold students responsible for their behavior within the living community. This is done by applying appropriate formal sanctions and assigning educational conditions to these sanctions.

Staff or residents may initiate the conduct process in the University residence halls when an Incident Report (IR) is completed documenting a possible violation of policy. Incident Reports are evaluated to determine if the Student Code or University Housing Hallmarks have been violated and a hearing officer is assigned to investigate the allegation.

Students may admit the charge(s) and sign a Case Disposition Form agreeing to certain sanctions and conditions. Students may also deny the charge(s) and allow the hearing officer to decide responsibility for a violation. If the hearing officer determines responsibility, a sanction and any conditions will be assigned. This action may be appealed to Office for Student Conflict Resolution. 

If more formal action is appropriate, there are three possible hearing bodies:

  • The Residence Hall Judicial Commission (RHJC) is a hearing board made up of student “justices” who reside in University residence halls.
  • A University of Illinois Hearing Officer is an administrator empowered by the Faculty Senate to hear cases and decide responsibility and sanctions on behalf of the University.
  • The Senate Subcommittee on Undergraduate Student Conduct is the highest hearing body for undergraduate students and is made up of faculty and student members.

Due Process Rights

Any student facing disciplinary action is entitled to the following procedures:

  • The right to be notified in writing of charges* and to attend a meeting with a professional staff member or another hearing body. The student may be required to contact the hearing body within a specified time period to answer to the charge(s).
  • The right to present information and witnesses relevant to the charges against the student.
  • The right to examine the Incident Report before admitting any charges or prior to a formal board hearing.
  • The right to appeal the sanction or finding if the student has not signed a Case Disposition Form (see Appeals).

* This process may be adjusted during the final exam period to facilitate adjudication before students leave for the semester break or summer.

Conduct Sanctions and Conditions

There are two levels of sanctioning at the University of Illinois: Housing sanctions and University sanctions. Additional conditions may be applied to any sanction.

Housing Sanctions

  • Residence Hall Reprimand: Imposed as a written warning noting the behavior was unacceptable. Residence Hall Reprimand is designed for those who knowingly violate or the violation has more significant community impact.

  • Residence Hall Censure: Imposed as a written warning noting the behavior was unacceptable. Residence Hall Censure is designed for those who have significant or repetitious violations of policy that call into question an individual’s ability to remain in a specific community.

  • Residence Hall Probation: Imposed for a specified time period, for up to as long as the student resides in University Housing. During probation, individuals are expected to maintain model behavior. Violating Residence Hall Probation may result in housing relocation or contract termination. 

University Sanctions

The Senate Subcommittee on Undergraduate Student Conduct, a University hearing officer, and the Residence Hall Judicial Commission (RHJC) can issue University-level sanctions. All University sanctions may also include conditions.

  • University Reprimand: A University Reprimand indicates that the student’s behavior is inappropriate for a member of this academic community. A University Reprimand is maintained in the student’s disciplinary file for one year and would serve as a basis for further sanctioning should subsequent violations occur. If there are no further violations within that one year period, the file is destroyed. A University Reprimand will not occur on the academic transcript.

  • University Censure: A University Censure in an official communication that a student’s behavior is inappropriate for a member of the University community. A University Censure is maintained in the student’s disciplinary file until the student graduates and would serve as a basis for further sanctioning should subsequent violations occur. A University Censure will not occur on the academic transcript.

  • Conduct Probation: Conduct Probation is a strong communication that a student is no longer in good disciplinary standing with the University community. Any subsequent violations of the Student Code will be evaluated in the context of the student’s probationary status. Conduct Probation is maintained in the office for seven years and is copied to the dean of the student’s college.

  • Dismissal: Dismissal shall be imposed upon a student when the hearing body determines that the student's relationship with the University must be terminated. Dismissal may only be imposed by the appropriate subcommittee or the Senate Committee. When dismissal is imposed upon a student, they may petition the original hearing body for readmission to the University after the specified time. A copy of the notice will be forwarded to the dean of the student’s college and to the recorder for a notation on the transcript. Dismissal records are maintained indefinitely. Dismissal shall be noted on the student's transcript until such time as the student is readmitted to the University or successfully petitions for the removal of the notation. Permission for readmission by the Subcommittee does not abrogate the right of any dean or director to deny readmission on the basis of scholarship. At such time as a student is readmitted to the University, the student is placed on Conduct Probation until graduation, unless aggravating or mitigating circumstances warrant a different sanction.

  • Formal Sanction Held in Abeyance: In rare cases, the Senate Committee on Student Discipline (SCSD) or an appropriate subcommittee may determine that a certain sanction is the appropriate formal sanction, but strong mitigating circumstances warrant holding the formal sanction in abeyance. The student may continue enrollment under restrictions and conditions. Formal sanctions may only be held in abeyance by the appropriate subcommittee or the SCSD. A student found to have violated the conditions or restrictions of a formal sanction held in abeyance will minimally have the formal sanction imposed. A copy of the notice will be forwarded to the dean of the student’s college and to the recorder for a notation on the transcript. The notation remains until either the end of the formal sanction held in abeyance period or graduation unless a petition for early removal is approved. Formal sanctions held in abeyance shall be terminated automatically upon graduation.

Conditions

The following are possible conditions that may be assigned with a sanction:

  • Housing relocation
  • University Housing Contract termination
  • Educational referrals and interviews
  • Counseling
  • Behavioral contract
  • No contact/no trespass
  • Restitution
  • Educational/service project
  • Educational writing assignments or quizzes
  • Mandated community service
  • Class on ethical decision-making 
  • Alcohol/drug assessment or classes

Appeals

All appeals must be submitted in writing and made within a specified time frame. Refer to the sanction letter for more information.

Students have the right to appeal an outcome if, and only if, one of the following applies to their case:

  1. The hearing was not conducted fairly or in conformity with prescribed university procedures. The appellant must show that any alleged bias or deviation from these student conduct procedures is likely to have adversely affected the outcome of the original hearing.
  2. Any sanctions imposed by the hearing body were not appropriate for the violation(s) for which the student was found responsible.
  3. New, substantive information, sufficient to alter the decision, exists and was clearly not available at the time of the original hearing.

A student may not appeal simply because they do not like the sanction imposed; the appeal must meet one of the criteria listed above.