Creating an Agenda

How to Create a Meeting Agenda

The meeting agenda is a roadmap for the meeting. It lets participants know where they’re headed so they don’t get off track. Most importantly, the meeting agenda gives a sense of purpose and direction to the meeting.

Agendas should generally include the following:

  • Meeting start time
  • Meeting end time
  • Meeting location
  • Topic headings
  • Some topic details for each heading
  • The time each topic is expected to last
  • Which meeting participants are expected to be the main topic participants

Types of Agendas

  • Informal
  • Formal
  • Prioritized
  • Timed
  • Descriptive
  • Intervention

Examples of Agendas

Agenda 1: Formal

  1. Meeting – time and date
  2. Roll call
  3. Approval of minutes
  4. Officers Reports
  5. Committee Reports
  6. Old Business
  7. New Business
  8. Announcements

Agenda 2: Prioritized

  1. Treasure’s Resignation
  2. Sally’s Program Idea
  3. Friday’s Event

Other Agenda Notes

  • Always add an Advisor’s Report
  • It is important to spice your agenda up when appropriate (Examples: Fun graphics, tips of the day, congratulations to members, acknowledgements, etc.)