Summer Conference Jobs

Summer Jobs Available

The Office of Conferences and Special Events (CSE) hires several students each year to work during our summer conference season.  

We will be hiring for the following positions (see below for descriptions):

  • Conference Clerks
  • Senior Clerks
  • Office Assistants
  • Conference Coordinators

If you are interested in applying for a summer conference position, please read the Information Session Packet that includes the application link. 

Applications are due Wednesday, February 14 by 11:59 pm. 

Download the complete CSE Selection Timeline (PDF)

Job Descriptions

Conference Clerks

Full-length Conference Clerk job description (pdf)

Conference Clerks are summer employees of the Office of Conferences and Special Events.  The duties for a Conference Clerk vary depending on the shift and the hall assigned during that shift. Duties include checking individual guests in and out at the front desk, giving directions to guests, data entry, selling meal tickets and parking passes, key inventories, and shifts for large groups for check in/outs. Conference Clerks could also be scheduled to work shifts based around miscellaneous major tasks that need to be completed. Conference Clerks are permitted to enroll in one summer course per summer session.  If Conference Clerks enroll in a class, they will only be able to work 25 hours a week per University of Illinois policy.  Staff interested in working more than 25 hours, may not enroll in classes. This position may have hours scheduled during the week but also on the weekends. The Conference Clerk schedule will vary each week and Conference Clerks will be notified of their schedules every 2 weeks.

Compensation for this position includes $8.50 per hour plus a room for the summer and the option to purchase meals at a discounted rate. 

Conference Clerk Shifts:

Conference Clerk shift times for working at the desk are listed below. Check in/out shifts, key inventories, and other shifts will vary.

  • First Shift: 7–11 a.m. 
  • Second Shift: 11 a.m.–3 p.m. 
  • Third Shift: 3–7 p.m. 
  • Fourth Shift: 7– 11 p.m.
  • Overnight Shift: 11 p.m.–7 a.m. (Students can apply for this shift specifically. All other shifts will be scheduled based on preference and availability.)
  • Key Paddling Shift 
  • Conference Group Check In/Out

Senior Clerks

See full-length Senior Clerk job description (pdf)

Summer Conference Senior Clerks are full-time summer employees of the Office of Conferences and Special Events. They act as an on-site advisor to the clerk staff, a security presence in the building, and the contact between the front desk staff, Conference Coordinators, and Conferences and Special Event’s office. The Senior Clerk position is designed to provide additional supervision, training, and support to the Conference Clerk staff.

There are 2 shifts per day: 7 a.m. to 3 p.m. and 3 p.m. to 11 p.m. Work weeks are Sunday through Saturday. The Senior Clerk is on duty for up to five days a week.

Compensation for this position is $9.50 an hour plus a room for the summer and the option to purchase meals at a discounted rate. 

Senior Clerks may not be enrolled in ANY classes during the summer of their employment.

Office Assistant

See full-length Office Assistant job description (pdf)

The Summer Conference Office Assistant (OA) is a full-time summer employee of the Office of Conferences and Special Events working between 20 and 40 hours per week. The OAs work closely with Conference Coordinators to prepare conference binders and conference cards for incoming groups. The OAs deliver correspondence items and assist with data entry and the staff schedule. The OAs assist in managing daily monetary deposits and parking permits. The OAs will travel daily to the halls to pick up and drop off items.

Office Assistant hours vary but are typically set between 8:30 a.m. and 5 p.m. Monday through Friday. Weekend and evening hours may be necessary depending on projects assigned.

Compensation for this position is $11.00 an hour plus a room for the summer and the option to purchase meals at a discounted rate.

The Office Assistant may not be enrolled in ANY classes during the summer of their employment.

Conference Coordinators

See full-length Conference Coordinator job description (pdf)

Summer Conference Coordinators are full-time summer employees of the Office of Conferences and Special Events working between 35 and 40 hours per week. Conference Coordinators act as a direct representative of the Office of Conferences and Special Events to conference sponsors, support staff, University Dining, Housing Facilities, Campus Recreation, and other University departments. Summer Conference Coordinators are responsible for organizing housing, food service, and meeting space for conferences and camps, and they report directly to the Coordinator of Conferences and Special Events. This position helps to supervise the Senior Clerks and Conference Clerks.

Compensation for this position includes $12.50 per hour plus a room for the summer and the option to purchase meals at a discounted rate.

Conference Coordinators may not be enrolled in ANY classes during the summer of their employment.

Questions?

Contact us at (217) 333-1766 or email conference@illinois.edu with any questions.